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Receptionist / Admin Assistant - St. David's Executive Office

Partnership Market Office - Austin, Texas

Job Code: 06766-64229

Full-time

No Weekends

The Receptionist supports the overall operations of the St. David's / HCA Division Office in downtown Austin. Responsible for managing multiple phone lines (SDH and HCFD), greeting and directing all visitors, coordinating with other Executive Administrative staff to schedule events and meetings, set-up and break-down of rooms and meetings, ordering supplies, and managing supply stock. The Receptionist is a resource to all customers.  

 
 

General Duties

Receives all visitors

Screens and routes phone calls and delivers accurate messages

Receives deliveries and coordinates pick-ups and mailings (SDH courier, external courier, Fed Ex, UPS, etc.)

Assists visitors and other staff in a timely, warm, and professional manner

Provides clerical and telephone back up to other Executive Administrative Assistants

 

Provides administrative support to executive office staff/executives

Coordinates scheduling including securing meeting locations, logistics (including food and technology as required), preparing meeting notices and invites, preparing agenda and meeting minutes (as needed)

Maintains files in an orderly and accessible manner

Receives sorts and opens incoming mail arranging in order of priority

Reproduces and collates printed materials.  Scans documents for e-mailing

Creates a variety of materials such as letters, memos, charts, contracts, policies and procedures, committee minutes, planning matrix, graphs, spreadsheets, and departmental information

 

Supports the efficient operation of the St. David's / HCA Division Office              

Orders supplies from appropriate identified vendors

Manages stock of supplies in clean and organized manner

Alerts supervisor to any issues regarding stock levels

Coordinates service and support for technology in the office. Coordinates IT support and copier support and repair as needed


Knowledge, Skills and Abilities

Requires strong skills in office equipment, including computer applications and telephone equipment. Requires proficiency in typing, punctuation, composition, and general office procedures. Makes decisions in accordance with established policy; exercises interpretative judgment; and performs confidential duties concerning the organization. Must have a professional / executive appearance and a pleasant - go-getter personality. Understands anticipation of executive leader's needs. 


Education / Experience

Required: High School graduate. Knowledge of office organization, telephone etiquette, and other secretarial skills. Typing at 60-80wpm. Proficient in Outlook, Word and Excel (qualified candidates will be tested)

 

Preferred: College degree

 

Required: Two years secretarial, admin assistant experience.

Last Edited: 01/09/2019

 

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